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Collections are used to group a range of different data items for easy of access and management. For example, you can create a collection of Critical Data Elements

Info

This function is currently restricted

to Data Governance Managers, Data Managers and Administrators.

(blue star) On this Page

  • Overview of Collection Types

  • How Manual Collections Work

    • How

    to

    Create a Manual Collection
    Overview of Collection Types AnchorOverviewOverview

    There are 3 b ways in which collections are created:

  • Automated data collections: These collections are linked automatically tagged to your data based on different rules. An example is usage, which tags data and content used daily/weekly/monthly etc

  • Automated platform collections: These collections are used for by the platform to control specific attributes. An example is data role, which allows you to assign users to a specific role within K.

    • Manually created collections:

    Data Governance Managers, Data Managers and Administrators

    have the ability to create manual collections

    .

    In total there are 7 collections types in K.

    Collection Type

    Creation method

    Description

    Automated

    Automated

    Dean Nguyen Need your help completing description or editing this table

    Change

    Automated

    Collaboration

    Automated

    Data Governance

    Manual

    Data Management

    Manual

    Glossary

    Manual

    Knowledge

    Automated

    List

    Automated

    Platform

    Automated

    Automated collections are automatically linked to the data items and are shown under the data asset name.

    Image Removed

    How Manual Collections Work AnchorManualCollectionManualCollection

    Manual collections are a great way to group your data items. Below is a visual example of how data items are grouped into instances which are linked to a collection.

    Image Removed

    After your link a data item to a collection, it will appear as an orange tag like the below example

    Image Removed

    How to Create a Manual Collection
    Anchor
    CreateManualCollection
    CreateManualCollection

    • Select (blue star) Platform Settings in the side bar

    • In the pop-out side panelclick on Collections

    • Click on New Collection

    • Complete the details and click Next to edit the properties of the Instances in the collection

    • Complete the form and click Create

    • Next create the instances that will feed into the collection by clicking Add Instance

    • Link your data asset to the new instances you’ve just created. There are two ways you can link your data items.

    Option 1: Click on Link on the Instance page

    Option 2: Share the load and ask the team to help add the collection through the data item’s profile page by clicking + Add

    Warning

    If your team can’t find the collection review the collections settings to ensure the data item type is eligible to be linked